Administrative Support:

- Coordinate and facilitate internal meetings, workshops, and corporate events.

- Organize meetings (Snack and Welcome Gift)

- Coordinate and maintain office facilities, ensuring a clean and safe working environment.

- Assist in the preparation of reports, presentations, and company communications concern Office equipment

Visa and Work Permit:

- Coordinating and preparing the necessary documentation for visa and work permit applications or renewals for foreign employees.

- Liaising with immigration authorities to ensure compliance with local regulations.

- Handling the paperwork and submission process for work permits.

- Collaborating with Agency to ensure that visa and work permit applications meet all local legal requirements.

- Working closely with HR recruitment proceed Visa and Work Permit

Driver and Messenger

- Handle to control car’s booking

- Manage car schedule, assign driver

Office Area

- Assist in onboarding new employees, including coordinating workspace setup and handling office orientation.

- Manage office budgets and ensure cost-effective operations.

Facilities and Safety Management:

- Ensure the safety and security of the office, including managing building access, fire safety procedures, and emergency protocols.

- Oversee maintenance schedules for office facilities and equipment.

Company Contract Management

- Support prepare document for extended rental contract such as Office rental, WH rental.

- Manage contracts Procurement (Rent Car, Messenger outsources)

- Negotiate and manage contracts related to office supplies, facilities management, and other operational needs.

- Manage relationships with vendors and service providers, ensuring timely and cost-effective delivery of services.

Event Coordination:

- Organize and manage company events, meetings, and training sessions.

- Handle logistics, including booking venues, arranging transportation, and preparing materials.

- Responsible to support Hotel Booking, Air Booking

Support for Foreign Employees:

- Assisting foreign employees with queries related to visa or work permit processes.

- Providing updates on the status of applications and renewals.

Special Projects:

- Take on special projects as assigned by senior management or the HR department.