Purchasing Assistant

Key Responsibilities:

The Purchasing Assistant reports directly to Purchasing Manager is responsible as part of a team for the effective operation of the school Purchasing Department. In particular, the Purchasing Assistant will

• Conduct and follow the school’s purchasing function according to the school policy and work as part of the purchasing team. In particular
  • ensure all purchasing is authorized in advance;
  • Liaise with users and departmental heads regarding requirements and specifications;
  • raise and control Purchase Orders from approved Purchase Requisitions;
  • request quotes and compare prices in order to get the best quality and price as required;
  • check invoices on goods received to ensure quantity, quality and specifications are as ordered;
  • responsible for Purchase Orders and invoices to be recorded and scanned before submitting to the Accounts Department for payment;
• Assist with the overseas purchasing to comply with the company’s policy and standard purchasing procedure including;
  • shipping arrangements are made;
  • quotes are approved before ordering;
  • customs documentation is raised;
  • delivery timelines are met;
  • co-ordinate and receive delivery of shipments at the school and distribute to the accurate departments;
• To follow up and receive goods as they arrive at school, checking for any delivery defects, short orders or mistakes and escalating to suppliers promptly for resolution and notifying requestor;
• To maintain updated records of purchased items and documentation;
• To support the logistics and arrangements of major school events e.g. sports day, FOBISIA competitions;
• To support team members by ensuring purchasing documents are circulated to the relevant stakeholders promptly;
• To support the reimbursement process as and when required;
• Assisting as part of the administration team to cover for staff absence, ad-hoc work and periods of high workloads to cover important duties;
• Other related tasks as assigned;
• Other ad hoc duties as requested.

Professional Expectations:

The Purchasing Assistant should have the following qualities

• Thai nationality;
  
• Bachelor degree, Higher Vocational Education Diploma in any fields;
• Good oral and written communication skills in the English language with the ability to effectively gather and convey information across the wide range of staff and colleagues;
  
• Experience with MS Word, Excel, Formula, data mining;
• Strong analytical, negotiation and problem solving skills;
• Ability to organize resources and establish priorities involving complex tasks and multiple projects;
• Ideal candidate will be a self-motivated, detail-oriented, fast-learner, who is organized, dedicated, and a team player with good problem-solving skills;
• Positive and pro-active attitude;
• Communication skill, respectful and a service mind is a must;
• Work with integrity, honesty and reliable;
• Enjoy working in an educational setting;
• Flexible and able to work under pressure.

• Staff training and development
• 5-day work week
• Social security
• Health insurance
• Funeral payment support
• Annual bonus