Administrative Coordinator
Shrewsbury International School Bangkok City CampusToday
Full Time
1 - 5 Year
Bangkok and its Vicinity
Bachelor's Degree or Higher
Negotiable
Job Specification: Administrative Co-ordinator
(This appointment is for a Thai national only)
Department: Administration
Key Responsibilities: The Administrative Co-ordinator will report to the Director of Business Services and be responsible for the following key responsibilities:
● Manage phone calls coming from reception and route them efficiently and accurately to the appropriate persons;
● Support the Sports and Activities team in contacting parents to collect their children after You-Time!;
● Be responsible as part of a team for the effective operation of the administration department;
● Liaise with the Year Team Leaders and Educational Visit Co-ordinators to assist in arranging day trips, residential trips, including managing consent forms, non-attendees, medical forms, bus lists, passport collection, communication with parents, venue preparations and sign out lists;
● Support the organisation of Parent Teacher conferences, including arranging materials for teachers, parent appointment bookings, catering, name badges, and assisting with translation if needed;
● Support school event catering requests, including assessing requests and gaining approval from the Director of Business Services;
● Assist with room booking requests, monitoring usage and releasing resource as necessary;
● Assist with managing the School Post communications module, to ensure that external communications are approved by the Senior Management Team and are in accordance with the school’s communication timelines;
● Support purchasing requests and reimbursements, in liaison with the Purchasing team;
● Deal with correspondence proficiently and promptly;
● Assist with queries from members of staff and parents;
● Assist with routine administrative tasks including updating databases, directories and the school management information system for changes in parent, staff and student personal data;
● Assist with translation between members of staff and parents where appropriate;
● Be available for school events outside normal school hours that require administrative support e.g. Parent Teacher Conferences and other information evenings;
● Assist with ad-hoc jobs and duties as part of the general administrative function of the school and supporting special events e.g. Speech Day, Concerts, Film festival etc;
● Assist in child safeguarding processes including the student registration process, early leave requests, emergency evacuation;
● Assist in providing administration and secretarial assistance to the Senior Management Team;
● Manage Vice Principal, Assistant Principals and Director of Business Services diary and time including;
o Booking appointments
o Coordinating with other staff to arrange meetings
o Acting as the “gatekeeper”
o Receiving and taking care of visitors including assisting with providing refreshments
o Liaising with administrative staff to make travel arrangements
● Assist the Personal Assistant to the Principal in organising the meetings, conferences and events (internal and external) on behalf of the Senior Management Team including refreshments and taking minutes as required;
● Liaise as required with Governors, members of staff (teaching and support), students and parents/carers on behalf of the Senior Leadership Team;
● Liaise with parents, outside organisations and other schools etc., and attend to queries as required by the Senior Leadership Team;
● Assist with the circulation of incoming and outgoing post;
● Undertake other ad-hoc duties and administrative tasks as required by Director of Business Services;
● Coordinate work and duties with other members of the administration team as appropriate;
● Attend school events as required.
Professional Expectations:
The Administrative Co-ordinator should have the following qualities:
• educated to degree level
• excellent organisational skills with an attention to detail
• possess strong time management skills and ability to multitask
• possess excellent Thai language skills
• possess a high standard in English language skills
• able to maintain strictest confidence and integrity on private matters
• be positive, engaging, and friendly in manner to all staff, students, and visitors to the school
• be professional, neat, and presentable both in the work and task undertaken and in their personal appearance
• have a “can-do” approach be efficient and accurate in dealing with work and duties assigned
• be flexible in approach to work and enjoy working as part of a team
• promote a favourable impression of the school at all times
• comply with the school’s policies and procedures.
Child Safeguarding: Shrewsbury International School Bangkok City Campus is committed to safeguarding and promoting the welfare of children. All candidates are required to provide accurate and detailed information about their employment history and the school will carry out background checks on the successful candidate to assess their suitability to work in a school.
Requirements:
• Satisfactory Thai Police Criminal Record check
• Confirmation of identity
• Satisfactory references
• Verification of qualifications and work experience
How to Apply:
Applications must complete the Shrewsbury International School Bangkok City Campus Application Form, which is available on the school website “Job Vacancies” page.
https://www.shrewsbury.ac.th/city/recruitment/vacancies
The application is preferably in English so please select the application for Thai National (English Version)
Further Details:
Full details of the school are available on our website at https://www.shrewsbury.ac.th/city
Any queries should be forwarded to jobs-city@shrewsbury.ac.th.
- 5-day work week
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Shrewsbury International School Bangkok City CampusShrewsbury is one of South East Asia’s outstanding international schools. Shrewsbury International School City Campus is a brand new primary school, purpose-built for girls and boys aged 3-11. Located in central Bangkok, our focus is to provide a world-class quality education for children aged 3 to 11 years that is creative, innovative and stimulating. Our state-of-the-art facilities and our supportive teaching approach are our foundations for successful learning.
The school provides a Primary programme of study linked to the English National Curriculum. Our approach supports the achievement and successes of all children in the school and establishes the foundations for a successful Senior School education at our Riverside Campus.
Both campuses will come together to form Shrewsbury International School Bangkok and children from City Campus will graduate to Riverside in Year 7 (Age 12+).
Child Safeguarding:
Shrewsbury International School Bangkok City Campus is committed to Safeguarding and promoting the welfare of children. The successful candidate will be required to
• attend in-house Child Safeguarding programmes
• promote and safeguard the welfare of all students in the school
• report to the Child Protection Officer any concerns they have for the welfare of a student. This may include unsafe practices witnessed within the school as outlined in the school’s Whistleblowing Policy
• keep professional relationships with students where personal boundaries are respected and maintained
• seek advice from a Line Manager or Child Protection Officer with issues or concerns related to Child Safeguarding.
Requirements:
• Satisfactory Thai Police Criminal Record Check prior to the start of contract.
• Confirmation of identity (Driving License / Passport / National ID card).
• Satisfactory references
• Verification of original qualifications and work experiences
How to apply
Applications will be only be accepted on the official Shrewsbury International School Bangkok City Campus Application Form, which is available on the school website “Job Vacancies” page.
https://www.shrewsbury.ac.th/city/recruitment/vacancies
Shrewsbury International School is committed to safeguarding and promoting the welfare of children.
Location982 Rim Klong Samsen Road (Rama9), Bang Kapi, Huay Khwang, Bangkok 10310
Contact personWimonmas Manuwong (Fah)
Telephone0-2203-1222 Ext 1332 Fax 0-2203-1228
